Maldon Business Association
CONSTITUTION
NAME
The name of the Association shall be Maldon Business Association hereinafter referred to as the Association.
OBJECTIVES/AIMS
The objectives of the Association shall be to promote the interests of all local businesses within the Maldon Town boundaries and within villages immediately surrounding those boundaries, specifically to:
"create a lobbying group which reflects the diversity of the businesses within Maldon, Heybridge and immediately surrounding villages which encourages businesses to collaborate in support of economic growth and development in our area,
"work together and with relevant partners to promote Maldon, Heybridge and immediately surrounding villages as a tourist destination for visitors from within Essex and further afield,
"promote members businesses and services within the local community,
"work with Parish and District councils and all other statutory authorities to achieve any and all of the aims of the Association, and
"seek advantage through collective activities to the mutual benefit of all.
MEMBERSHIP
Membership of the Association shall be open to any person or persons carrying out a trade, profession or business and to voluntary and not profit organisations as Associate Members within Maldon, Heybridge and other villages immediately surrounding the Maldon Town boundaries.
SUBSCRIPTIONS
An annual subscription will be payable for membership and reviewed at each AGM.
STRUCTURE
1The membership shall elect a Committee from its membership. This Committee will be responsible for the day to day running of the Association s affairs and formulation of policy.
2The Committee shall consist of a minimum of five and a maximum of twelve members.
3Five members will be required to form a quorum of the Committee.
4The Committee shall elect its own officers and meet as often as required but at least six times a year.
5Sub-Committees or individuals may be appointed to carry out specific activities with remits on behalf of the Association as agreed at an ordinary meeting of the Committee.
MEETINGS
1The programme of meetings shall be agreed by the Committee and called by the Secretary as agreed or at the request of the Chairman.
2Meetings will be held to consult with the general membership where matters merit action as agreed by the Committee.
3Minutes of ordinary and Annual General Meetings will be kept by the Secretary or a pro-tem in their absence. Sub-Committees will arrange for minutes of their meetings to be kept and passed to the Secretary for recording.
ANNUAL GENERAL MEETING
1The AGM will be held in the month of April and will take the following form:
1.1Summary report from Chairman of the past year
1.2Approval of the financial statement
1.3Confirmation of membership
1.4Election of Committee
1.5Election of Officers
1.6Other notified business
2Ten members shall be required to form a quorum at the AGM.
3The financial year shall end on 31 March by which time the date of the AGM will be set to take place within three weeks of 31 March.
4Two weeks notice of the date, time and place of the meeting shall be given to all members.
SPECIAL MEETINGS
An Extraordinary General Meeting may be called by:
1Any four members of the Committee
2Any ten members of the Association in writing to the Committee
In either case, two weeks notice must be given to each member of any such Extraordinary General Meeting and such notice must indicate the business to be discussed.
BANKING FACILITIES
The Committee will have power to operate bank accounts with signatories being the Treasurer, Chairman and/or selected members.
ALTERATION TO CONSTITUTION
Any proposal to amend the Association s Constitution must be submitted to the Committee in writing. The next meeting of the Committee will consider any amendment(s) and vote on recommending any amendment(s) to the membership. These recommendations will then be put to the membership at the next AGM unless procedure is followed to call an EGM. Any amendment to the Constitution must be approved by the Committee and ratified at the AGM.
DISSOLUTION
The Association may be dissolved at a meeting which has been called, given two weeks notice of the date, time and venue to all members and clearly stating that a proposal for the dissolution of the Association has been lodged with the Committee. The issue will be resolved on a majority of those present and eligible to vote. Any surplus funds or resources of the Association will be distributed to a similar association or to charity.
GENERAL
1Members eligible to vote will be those who have paid the current subscription to the Association.
2The Chairman of the Association or, failing him/her, the chair duly elected for the purpose of any specific meeting shall have a second (casting) vote in the event of a drawn vote.
3Unintentional omissions or actions with regard to any procedure shall not invalidate the procedure.
4Any dispute regarding the Constitution shall be resolved by the Committee subject to reviews at a special meeting.
This Constitution was adopted as the Constitution of the Maldon Business Association at a meeting of the Association on ……..…………………………………….at …………………………...………..
Signed (Chairman)
Signed (Secretary)
CONSTITUTION
NAME
The name of the Association shall be Maldon Business Association hereinafter referred to as the Association.
OBJECTIVES/AIMS
The objectives of the Association shall be to promote the interests of all local businesses within the Maldon Town boundaries and within villages immediately surrounding those boundaries, specifically to:
"create a lobbying group which reflects the diversity of the businesses within Maldon, Heybridge and immediately surrounding villages which encourages businesses to collaborate in support of economic growth and development in our area,
"work together and with relevant partners to promote Maldon, Heybridge and immediately surrounding villages as a tourist destination for visitors from within Essex and further afield,
"promote members businesses and services within the local community,
"work with Parish and District councils and all other statutory authorities to achieve any and all of the aims of the Association, and
"seek advantage through collective activities to the mutual benefit of all.
MEMBERSHIP
Membership of the Association shall be open to any person or persons carrying out a trade, profession or business and to voluntary and not profit organisations as Associate Members within Maldon, Heybridge and other villages immediately surrounding the Maldon Town boundaries.
SUBSCRIPTIONS
An annual subscription will be payable for membership and reviewed at each AGM.
STRUCTURE
1The membership shall elect a Committee from its membership. This Committee will be responsible for the day to day running of the Association s affairs and formulation of policy.
2The Committee shall consist of a minimum of five and a maximum of twelve members.
3Five members will be required to form a quorum of the Committee.
4The Committee shall elect its own officers and meet as often as required but at least six times a year.
5Sub-Committees or individuals may be appointed to carry out specific activities with remits on behalf of the Association as agreed at an ordinary meeting of the Committee.
MEETINGS
1The programme of meetings shall be agreed by the Committee and called by the Secretary as agreed or at the request of the Chairman.
2Meetings will be held to consult with the general membership where matters merit action as agreed by the Committee.
3Minutes of ordinary and Annual General Meetings will be kept by the Secretary or a pro-tem in their absence. Sub-Committees will arrange for minutes of their meetings to be kept and passed to the Secretary for recording.
ANNUAL GENERAL MEETING
1The AGM will be held in the month of April and will take the following form:
1.1Summary report from Chairman of the past year
1.2Approval of the financial statement
1.3Confirmation of membership
1.4Election of Committee
1.5Election of Officers
1.6Other notified business
2Ten members shall be required to form a quorum at the AGM.
3The financial year shall end on 31 March by which time the date of the AGM will be set to take place within three weeks of 31 March.
4Two weeks notice of the date, time and place of the meeting shall be given to all members.
SPECIAL MEETINGS
An Extraordinary General Meeting may be called by:
1Any four members of the Committee
2Any ten members of the Association in writing to the Committee
In either case, two weeks notice must be given to each member of any such Extraordinary General Meeting and such notice must indicate the business to be discussed.
BANKING FACILITIES
The Committee will have power to operate bank accounts with signatories being the Treasurer, Chairman and/or selected members.
ALTERATION TO CONSTITUTION
Any proposal to amend the Association s Constitution must be submitted to the Committee in writing. The next meeting of the Committee will consider any amendment(s) and vote on recommending any amendment(s) to the membership. These recommendations will then be put to the membership at the next AGM unless procedure is followed to call an EGM. Any amendment to the Constitution must be approved by the Committee and ratified at the AGM.
DISSOLUTION
The Association may be dissolved at a meeting which has been called, given two weeks notice of the date, time and venue to all members and clearly stating that a proposal for the dissolution of the Association has been lodged with the Committee. The issue will be resolved on a majority of those present and eligible to vote. Any surplus funds or resources of the Association will be distributed to a similar association or to charity.
GENERAL
1Members eligible to vote will be those who have paid the current subscription to the Association.
2The Chairman of the Association or, failing him/her, the chair duly elected for the purpose of any specific meeting shall have a second (casting) vote in the event of a drawn vote.
3Unintentional omissions or actions with regard to any procedure shall not invalidate the procedure.
4Any dispute regarding the Constitution shall be resolved by the Committee subject to reviews at a special meeting.
This Constitution was adopted as the Constitution of the Maldon Business Association at a meeting of the Association on ……..…………………………………….at …………………………...………..
Signed (Chairman)
Signed (Secretary)
Constitution